Inspection, Documents & Logistics

The sequence

Execution failures are expensive because they surface at a port. Each step below is a control that has to be assigned to a named party before the container is booked.

1. 01

   Schedule inspection before packing completes

   Inspection after loading is a formality. Agree that the supplier notifies the production date so the inspection can examine product, packaging, coding and pallet configuration while there is still time to correct them.

   Reduce supplier risk →
2. 02

   Define what the inspection actually checks

   Product identity and quantity, net weight, packaging integrity, date and lot coding, label accuracy against the approved artwork, pallet build, container condition and loading supervision. A generic inspection order returns a generic report.

   Sample approval process →
3. 03

   Agree the testing and release protocol

   Which parameters are tested per lot, by which laboratory, on what sampling plan, and what result is required before release. Retain samples at both ends with the same protocol.

   Verify a certification claim →
4. 04

   Build the document set from the destination backwards

   Start from what your customs authority and your customer require, then work back to what the supplier must produce: invoice, packing list, bill of lading, certificate of origin, health certificate, analysis certificate, and any legalisation or attestation.

   How Galaxa works →
5. 05

   Match the Incoterm to who can actually perform

   An Incoterm allocates cost and risk, and assumes each party can carry out its part. Choose the term that reflects real capability on both sides rather than the term that is customary.

   Who is responsible for what →
6. 06

   Plan for the exception

   Agree in advance who handles a damaged container, a short-shipped pallet, a delayed sailing or a document rejected at the border, and what evidence a claim requires.

   Reduce supplier risk →Talk to the Trade Desk →
7. 07

   Send the brief

   Destination port, required documents, inspection preference and timeline.

   Start a sourcing request →